When choosing an office cleaning service, you want to find a trusted partner who understands how to appropriately clean every square inch of your workspace, from top to bottom. But how can you make sure that your office cleaning provider is up to the task? To get the full scope of their capabilities, you need something more than just their word—you need an Office Cleaning Checklist. You can use this checklist as a way to evaluate the provided services when searching for a commercial office cleaning provider, and to audit performance once services have begun. We’ve prepared one that covers all of the important aspects of cleaning, from dusting and vacuuming to cleaning the walls and taking out the trash. Use this checklist during your next office cleaning service audit to ensure that nothing gets missed!

The first step in developing a commercial office cleaning checklist is understanding the needs of your office based on its size, occupancy, and function. An office with multiple common areas may have different priorities than an office that is mostly dedicated workspaces or conference rooms.  For example, you might want to include vacuuming and dusting daily in offices with many common areas like lobbies and breakrooms. For small offices without much activity, every other week might be enough. To develop your commercial office cleaning checklist, start by outlining your office areas: lobbies, breakrooms, offices, conference rooms, workspaces, bathrooms, stock rooms, etc. Then for each workspace outline the cleaning tasks that may be needed, and how often. To save you time we have put together a Commercial Office Cleaning Template that you can use as a base to get started!

• Spot sweep outside entrance area keeping it free from debris.
• Wipe down entrance door glass and spot clean all partition glass.
• Sweep/vacuum all hard surface floors.
• Damp-mop all hard surface floors.
• Vacuum all carpet mats and carpeted areas.
• Empty wastebaskets, recycle bins & change liners as required.
• Dust, clean, & disinfect desktops, telephones, chairs, and other office furniture, removing fingerprints, smudges, and ink stains (papers and folders on desks will not be moved. Keyboards will not be touched).

• Empty wastebaskets, recycle bins & change liners as required.
• Dust, clean, & disinfect desktops, chairs, and other office furniture, removing fingerprints, smudges, and ink stains (papers and folders on desks will not be moved. Computer terminals, keyboards, etc., will not be touched).
• Dust and clean all filing cabinets and clean counters.
• Vacuum all carpet thoroughly.
• Sweep/vacuum all hard surface floors.
• Damp-mop all hard surface floors.
• Spot clean all partition glass removing fingerprints and smudges.
• Return all furniture to a neat and orderly position.
• Ensure carpeted areas remain stain-free from coffee, ink, gum, dirt, etc.

• Empty wastebaskets, recycle bins, organics, and replace liners as required.
• Clean & disinfect counter, cabinets, handles, sinks, coffee machines, walls, backsplash, trash lids, chairs, etc.
• Clean outside of dishwashers and water coolers.
• Clean inside and outside of microwaves.
• Clean inside and outside of refrigerators.
• Sweep and damp mop hard surface floors.
• Return all furniture to a neat and orderly position.
• Recycle old newspapers and organize the magazine area.

• Empty wastebaskets, recycle bins and replace liners as required.
• Dust and clean all furniture, tables, filing cabinets, and chairs.
• Return all furniture to a neat and orderly position.
• Vacuum all carpet thoroughly.
• Ensure carpeted areas remain stain-free from coffee, ink, gum, dirt, etc.

• Clean and disinfect all sinks, fixtures, counters, and door handles.
• Scrub toilet bowls and urinals with bowl brush and flush.
• Wipe down toilet seats and leave up when finished (men’s only).
• Clean all walls, backsplashes, light switches, push plates, kick plates, partitions, door handles, and any other hardware installed.
• Clean all mirrors and stainless steel.
• Clean, disinfect, and refill all soap, paper towels, tissues, sanitary napkins, and seat cover dispensers.
• Remove trash and replace liners as required.
• Sweep and wet mop floors.
• Ensure all lighting, fixtures, and hardware work properly. If not, report it.

• Wash front windows up to 5ft and 5ft each side.
• Dust all window ledges and wipe down with a damp cloth.
• Perform low dusting with specifically treated cloths, to include baseboards, ledges, and sills.
• Perform high dusting in all areas, including tops of doors, partitions, and high ledges.
• Dust all plants, wipe down telephones with germicidal solution.
• Dust wall fixtures and frames.
• Dust under chairs and desks.
• Spot clean all wall switches, doors, doorframes, painted walls (up to 5 feet), and painted partitions including toilet compartment partitions.

• Brush or vacuum all wall vents and upholstered furniture.
• Thoroughly scrub washroom floors in front of urinal stalls and behind toilets seats.
• A complete and thorough dusting to include all workstations (to be arranged with the client beforehand).

• Thoroughly scrub and burnish kitchen floors (add a topcoat as needed).
• Burnish and topcoat corridor floors as necessary to maintain professional shine.

Benefits of routine office cleaning are healthy, safe employees, the best first impression for visitors, and protects the investment of your space, equipment and furniture.